Life Events

Whether you’re getting married or beginning a domestic partnership, you’re entering into a bond of love and trust, and with that comes several matters to be aware of: financial stability, health and life insurance coverage, and legal issues.

Note: Coverage or cancellation is generally effective as of the first of the month following your election-change request.

Required Documents

• Marriage certificate
• Affidavit

Medical, Dental, and Vision

You may enroll yourself, your new spouse, and any eligible dependent children (including your spouse’s/domestic partner’s children); add your new spouse and any eligible dependent children (including your spouse’s/domestic partner’s children) to your plan; or cancel your coverage if you enroll in your new spouse’s group plan.

Flexible Spending Accounts

For the Health Care Flexible Spending Account (FSA), you may enroll or increase your contributions for the remainder of the plan year, or you may revoke or decrease your contributions if you or your dependent(s) enroll in your new spouse’s health plan.

For the Dependent Care Flexible Spending Account (FSA), you may enroll if you gain an eligible dependent and your spouse is employed, disabled, or a full-time student; increase or decrease your contributions for the remainder of the plan year if your expenses increase/decrease as a result of the marriage; or stop participating if your spouse is not employed, disabled, or a full-time student.

Life Insurance

When your estate increases (buying a home), your salary increases, or you add dependents, your life insurance should also increase to protect those who depend on you. If you’re getting married or formalizing a domestic partnership, this may be a good time to review your policy and increase your coverage.

Many people are under the misconception that they can’t afford the amount of life insurance that they actually need. Use the Simplified Life Insurance Calculator to make an informed decision about purchasing additional life insurance. For specific rates, review the Prudential Benefits Summaries located on the Life and AD&D Insurance page.

Voluntary Accident and Critical Illness Insurance

You can enroll or make changes to your voluntary accident and/or critical illness insurance.

Beneficiary Designations

Along with enrolling your spouse in your health plans, you may want to consider making changes to your beneficiary designation for your retirement and insurance plans. You can make changes to your retirement beneficiaries through Fidelity. For step-by-step instructions on changing your beneficiaries for Exelixis life and AD&D insurance plans, review How to Change or Add a Beneficiary.

Domestic Partner Policy

Our Domestic Partner Policy (included in the Additional Resources below) details domestic partnership qualifications and the information needed to enroll a domestic partner in our benefits plans.

Emergency Contact Information

Update the emergency contact HR has on file for you. For step-by-step instructions on how to update your contact information, review How to Change or Add an Emergency Contact.

You May Also Want To

• Review your 401(k) Retirement Savings Plan contributions and beneficiaries.
• Review your paid time off to help plan your honeymoon.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you navigate medical coverage, and our concierge services, which can help you plan your wedding.
• Get support from our mental health solutions to handle life’s challenges, build resilience, and manage your stress.
• Take time to take care of you with the help of our physical health solutions.
• Get help planning for your and your spouse’s future by taking advantage of our many financial well-being resources, like MetLife Legal Plans, through which you can obtain legal advice and find guidance on creating or adjusting your wills. Note: You can enroll in MetLife Legal Plans midyear because of a qualifying life event, but you must remain enrolled for the entire year.
• Update your personal information in Workday and apply for an updated Social Security Card and driver’s license if your name and/or address are changing.
• Change your tax withholding by downloading and printing the Internal Revenue Service’s W-4 Form at any time. For step-by-step instructions on how to make changes to your W-4 Form in Workday, review How to Change Your Withholding Elections.
• If you legally change your name because you get married, apply for a corrected Social Security card with your changed name. You’ll need to either complete an Application for a Social Security Card (SS-5) form and mail it or take it to your local Social Security Administration office, or visit the Social Security Administration website or call 800-772-1213. To speak to a service representative, call Monday–Friday, 7 a.m.–7 p.m. Eastern Time. If you’re hearing-impaired, call 800-325-0778.
• Review and make changes to your stock beneficiaries through E*Trade.

Additional Resources

• Domestic Partner Policy
• Getting Married and Combining Finances

Whether expected or unexpected, the death of a loved one creates a wide range of emotions and life changes that you’ll need to address. As you begin to get your loved one’s financial affairs in order, one of the first things you should do is review his or her benefits package. You should also make whatever changes are necessary to your own benefits.

Note: Termination of the deceased dependent from Exelixis benefits is effective as of the date of death. If your coverage was under the deceased dependent, and you (the Exelixis employee) then enroll your remaining dependents and yourself in Exelixis benefits, your coverage will go into effect on the first day of the following month.

Required Documents

• Death certificate

Medical, Dental, and Vision

If your coverage was under the deceased dependent, you can enroll yourself and any eligible dependent children in the Exelixis plan.

If coverage is under the surviving employee, termination of the deceased dependent from coverage will apply with no other changes allowed.

If coverage was under a deceased Exelixis employee, qualified beneficiaries (those enrolled in the plan on the day before the date of death) will be eligible for COBRA for a 36-month period following the date of death.

Flexible Spending Accounts

If coverage was under the deceased dependent, you can enroll in the Exelixis plan.

Life Insurance

When you lose a loved one, you’ll likely need to go through the process of filing an insurance claim. Get more information about the claim-filing process, including instructions on preparing your claim, a claim-filing checklist, and ways to connect with an advisor.

You may also want to purchase additional life insurance at this time. Use the Simplified Life Insurance Calculator to make an informed decision. For specific rates, review the Prudential Benefits Summaries located on the Life and AD&D Insurance page.

Voluntary Accident and Critical Illness Insurance

You can enroll or make changes to your voluntary accident and/or critical illness insurance.

Beneficiary Designations

Along with removing your loved one from your health plans, you may want to consider making changes to your beneficiary designation for your retirement and insurance plans. You can make changes to your retirement beneficiaries through Fidelity. For step-by-step instructions on changing your beneficiaries for Exelixis life and AD&D insurance plans, review How to Change or Add a Beneficiary.

Social Security and VA Benefits

Social Security: Contact your nearest Social Security Administration office for information on survivor benefits. A deceased person’s spouse, minor children, or even divorced spouse may be entitled to benefits. However, Social Security laws change frequently, so check with your local Social Security Administration office or call 800-772-1213 for additional information.

Be prepared to provide:

• The death certificate (or a certified copy)
• The Social Security number of the deceased
• The decedent’s latest W-2 form or tax return
• The name and address of the decedent’s employer
• Social Security numbers of spouse and minor children
• Birth certificates of spouse and minor children
• Marriage certificate
• Divorce papers, if applicable

Veterans Administration: For assistance in filing claims for veterans and survivor benefits, counseling, or emergency financial assistance, contact:

Disabled American Veterans
P.O. Box 14301
Cincinnati, OH 45250-0301
606-441-6300

For information on military funerals, contact:

Veterans of Foreign Wars
VFW Memorial Building
200 Maryland Avenue, NE
Washington, DC 20002
202-543-2239

You May Also Want To

• Get guidance on anticipating and experiencing loss.
• Get support from our mental health solutions during this emotional time.
• Consider taking paid time off to deal with your grief.
• Explore the full range of Exelixis family support benefits, including concierge services that can help you make funeral arrangements and handle many other tasks.
• Get help with your finances by taking advantage of our many financial well-being resources, including MetLife Legal Plans, which can help you update your estate plan and other legal documents. Note: You can enroll in MetLife Legal Plans midyear because of a qualifying life event, but you must remain enrolled for the entire year.
• Change your tax withholding by downloading and printing the Internal Revenue Service’s W-4 Form at any time. For step-by-step instructions on how to make changes to your W-4 Form in Workday, review How to Change Your Withholding Elections.
• Review and make changes to your stock beneficiaries through E*Trade.

Congratulations! You’ve reached one of the most rewarding stages of your life. With the right preparation, you can spend your post-career years doing what you want to do: relaxing, traveling, spending time with loved ones, or cultivating new interests.

Note: Coverage or cancellation is generally effective as of the first of the month following your election-change request.

Retirement Savings Plan

As a 401(k) plan participant, you’re required by law to receive a Required Minimum Distribution (RMD) from the plan at a designated age determined by the IRS. To learn more, review the 401(k) Summary Plan Description (SPD) located on the 401(k) Retirement Savings Plan page.

Social Security Income

The Social Security Administration offers a wealth of information that can help you plan for retirement:

• Social Security
• Your Retirement Benefit—How Is It Figured?
• Decide When to Retire

Life and AD&D Insurance

Your basic and voluntary life insurance and accidental death and dismemberment (AD&D) insurance ends on your last day of work. You have the option of converting all of these plans, except the voluntary AD&D plan, to an individual plan, subject to certain conditions. You’ll receive conversion information directly from Prudential.

Voluntary Accident and Critical Illness Insurance

If you’d like to continue your voluntary accident and/or critical illness insurance coverage beyond your employment at Exelixis, fill out and return to Prudential the continuation forms (included in the Additional Resources below) within 30 days of your last day of work.

Medicare

When you reach age 65, you’re eligible for Medicare. Medicare eligibility doesn’t mean you can’t be enrolled in Exelixis benefits. Refer to the Medicare-Specific Resources section below to learn more. If you enroll in Medicare and want to waive your Exelixis benefits, you can do so through Workday. For step-by-step instructions, review How to Complete a Qualifying Life Event.

You May Also Want To

• Get support from our mental health solutions to handle life’s challenges, build resilience, and manage your stress.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you navigate medical coverage (including Medicare) and care planning.
• Get help planning for your retirement by taking advantage of our many financial well-being resources, including the Northstar Financial Wellness Platform and MetLife Legal Plans. Note: You can enroll in MetLife Legal Plans midyear because of a qualifying life event, but you must remain enrolled for the entire year.

Additional Resources

• 4 Steps to Prepare for Your Retirement
• Group Accident Continuation Form
• Group Critical Illness Continuation Form
• How Should I Decide Between a Roth or a Traditional 401(k)?
• Mapping Your Road to Retirement
• Retirement & IRAs | Account Options, Benefits & Guidance

Medicare-Specific Resources

• Medicare Resources
• Medicare vs. Medicaid: Understanding the Differences Webinar
• Medicare Website
• Walk Through Medicare by ESS
• Understanding the ABCD’s of Medicare with Wellthy
• What Employees Need to Know About Medicare

If you’re in the midst of dissolving a relationship through separation or divorce, here are some benefit-related next steps you may want to take.

Note: Coverage or cancellation is generally effective as of the first of the month following your election-change request.

Required Documents

• Divorce paperwork
• Updated affidavit

Medical, Dental, and Vision

If you get separated or divorced, you may enroll yourself and any eligible dependent children if you’ve lost coverage under your former spouse’s group plan, cancel your former spouse’s coverage, or cancel your dependent children’s coverage if they’ll enroll in your former spouse’s group plan coverage.

Flexible Spending Accounts

For the Health Care Flexible Spending Account (FSA), you may decrease or revoke your contributions for the remainder of the plan year, or you may enroll or increase your contributions if you lose coverage under the former spouse’s health plan.

For the Dependent Care Flexible Spending Account (FSA), you may enroll or increase your contributions for the remainder of the plan year if your expenses increase as a result of the divorce/legal separation, or you may decrease or revoke your contributions if the change eliminates the need for care.

Life Insurance

When your estate decreases (selling a home), your salary decreases, or you remove dependents, you may also want to decrease your life insurance. If you’re getting divorced or separated, this may be a good time to review your policy and adjust your coverage.

Use the Simplified Life Insurance Calculator to make an informed decision about purchasing additional life insurance. For specific rates, review the Prudential Benefits Summaries located on the Life and AD&D Insurance page.

Voluntary Accident and Critical Illness Insurance

You can enroll or make changes to your voluntary accident and/or critical illness insurance.

Beneficiary Designations

Along with removing your spouse from your health plans, you may want to consider making changes to your beneficiary designation for your retirement and insurance plans. You can make changes to your retirement beneficiaries through Fidelity. For step-by-step instructions on changing your beneficiaries for Exelixis life and AD&D insurance plans, review How to Change or Add a Beneficiary.

Emergency Contact Information

Update the emergency contact HR has on file for you. For step-by-step instructions on how to update your contact information, review How to Change or Add an Emergency Contact.

You May Also Want To

• Review your 401(k) Retirement Savings Plan contributions and beneficiaries.
• Enroll in MetLife Legal Plans to get legal advice and create or adjust your wills. Note: You can enroll in MetLife Legal Plans midyear because of a qualifying life event, but you must remain enrolled for the entire year.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you navigate medical coverage and connect with mental health resources and support groups.
• Update your personal information in Workday and apply for an updated Social Security Card and driver’s license if your name and/or address are changing.
• Change your W-4 deductions and state withholding in Workday.
• Find support from our mental health solutions to handle life’s challenges, build resilience, and manage your stress.
• Review and make changes to your stock beneficiaries through E*Trade.

If your spouse becomes newly eligible for an employer-sponsored plan, you may want to change your Exelixis benefits coverage.

Note: Coverage or cancellation is generally effective as of the first of the month following your election-change request.

Required Documents

• Verification of insurance letter from the new provider or your spouse’s new employer documenting the date the new benefits begin

Medical, Dental, and Vision

You may change your coverage from “Employee + Family or Dependents” to “Employee Only” if any of your eligible dependents enroll in your spouse’s new plan. You may stop participating if you and your eligible dependents enroll in your spouse’s plan.

Flexible Spending Accounts

For the Health Care Flexible Spending Account (FSA), you may decrease or revoke your contributions for the remainder of the plan year if you gain health coverage eligibility under your spouse’s plan.

For the Dependent Care Flexible Spending Account (FSA), you may enroll if your spouse becomes employed or a full-time student, or increase or decrease your contributions for the remainder of the plan year to reflect changes in the cost of coverage.

Life Insurance

This may be a good time to review your policy and adjust your coverage. Use the Simplified Life Insurance Calculator to make an informed decision about purchasing additional life insurance. For specific rates, review the Prudential Benefits Summaries located on the Life and AD&D Insurance page.

Voluntary Accident and Critical Illness Insurance

You can enroll or make changes to your voluntary accident and/or critical illness insurance.

You May Also Want To

• Seek support from our mental health solutions to handle life’s challenges, build resilience, and manage stress.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you navigate medical coverage.
• Get help managing your money by taking advantage of our many financial well-being resources.

If you and/or your spouse become ineligible for your spouse’s or parent’s employer-sponsored plan (e.g., termination of employment, reduction in hours, a dependent turning 26), you may want to change your Exelixis benefits coverage.

Note: Coverage or cancellation is generally effective as of the first of the month following your election-change request.

Required Documents

• Verification of insurance letter from your spouse’s prior employer or provider documenting the date benefits end

Medical, Dental, and Vision

You may enroll yourself and your eligible dependents if you and your eligible dependents were covered under your spouse’s plan.

Flexible Spending Accounts

For the Health Care Flexible Spending Account (FSA), you may enroll or increase your contributions if you or your spouse lose coverage under a spouse’s or parent’s health plan.

For the Dependent Care Flexible Spending Account (FSA), you may increase or decrease your contributions for the remainder of the plan year to reflect changes in the cost of coverage, stop participating if your spouse is no longer a full-time student or no longer gainfully employed or actively searching for gainful employment, or enroll or increase your contributions if your spouse loses dependent care FSA eligibility.

Life Insurance

This may be a good time to review your policy and adjust your coverage. Use the Simplified Life Insurance Calculator to make an informed decision about purchasing additional life insurance. For specific rates, review the Prudential Benefits Summaries located on the Life and AD&D Insurance page.

Voluntary Accident and Critical Illness Insurance

You can enroll or make changes to your voluntary accident and/or critical illness insurance.

You May Also Want To

• Find support from our mental health solutions to handle life’s challenges, build resilience, and manage your stress.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you navigate medical coverage.
• Get help managing your money by taking advantage of our many financial well-being resources.

On the last day of the month of your child’s 26th birthday, that child will be automatically removed from your Exelixis benefits, unless the child is listed as disabled in Workday. For more information, review How to Edit an Existing Dependent. If you have questions, open an HR Ticket in JSM.

Note: Coverage or cancellation is effective as of the last day of the month of your child’s 26th birthday.

Medical, Dental, and Vision

Your ineligible dependent will be removed from your coverage. The ineligible dependent will be eligible for COBRA if the plan is notified of the qualifying event in a timely manner. A COBRA packet will be mailed to your home address as it’s listed in Workday.

Flexible Spending Accounts

You may decrease or revoke contributions for the remainder of the plan year for your dependent who loses eligibility.

Life Insurance

This may be a good time to review your policy and adjust your coverage. Use the Simplified Life Insurance Calculator to make an informed decision about purchasing additional life insurance. For specific rates, review the Prudential Benefits Summaries located on the Life and AD&D Insurance page.

Voluntary Accident and Critical Illness Insurance

You may enroll or make changes to your voluntary accident and/or critical illness insurance.

You May Also Want To

• Direct your child to our mental health solutions to help the child handle life’s challenges, build resilience, and manage stress.
• Refer your child to our many financial well-being resources to help with money management.

If you experience a change of residence, you may want to change your Exelixis benefits coverage. Note: If you submit an address change through Workday that changes your address to a different state, an address-change life event will be triggered automatically. You’ll see the benefit event in your Workday inbox and have 30 days to take action.

Note: Coverage or cancellation is effective as of the first of the month following your election-change request.

Medical, Dental, and Vision

You may enroll in a medical plan option available in your new location if your current plan is not available in that location, or you may enroll in a newly available plan option (e.g., Kaiser HMO). If you’re enrolled in the Kaiser HMO and your covered dependent moves, you may enroll yourself and your eligible dependents in another option that provides coverage for you and your eligible dependents.

You may not make changes to your dental or vision coverage.

Flexible Spending Accounts

You may not make changes to your Health Care Flexible Spending Account (FSA).

If your move affects your Dependent Care Flexible Spending Account (FSA) expenses, you may enroll, increase or decrease your contributions for the remainder of the plan year, or stop participating.

Workday Contact Information

Update your address information in Workday.

You May Also Want To

• Get help with finding movers and taking care of other moving-related tasks by reaching out to ACI Leverage Concierge.
• Find support from our mental health solutions to handle life’s challenges, build resilience, and manage stress.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you find in-network providers in your new location.
• Get help managing your money by taking advantage of our many financial well-being resources.

Sometimes a physical injury or medical condition can keep you from participating in your regular day-to-day activities. Here’s how being on a disability leave may affect your benefits.

Note: Coverage or cancellation is generally effective as of the first of the month following your election-change request.

Medical, Dental, and Vision

Your benefits will continue for six months following the exhaustion of your protected medical leave (i.e., FMLA). Your benefits will terminate on the last day of that sixth month.

During a leave, your benefit premiums will be deducted from your Exelixis pay. This will include sick time, vacation time, and short-term disability benefits. If you go on unpaid leave, you’ll need to complete a GHI and Pay Continuation Form with Larkin indicating whether you’d like the owed benefit premiums deducted from your paychecks after your return to work.

Flexible Spending Accounts

Your FSA deductions will continue to be deducted from your pay as long as you’re receiving pay from Exelixis.

Life and Accident Insurance

If you’re disabled for more than six months, you may be able to continue your optional life insurance coverage at no cost to you under a premium waiver, subject to the insurance carrier’s ongoing approval.

Voluntary Accident and Critical Illness Insurance

You can enroll or make changes to your voluntary accident and/or critical illness insurance.

You May Also Want To

• Find support from our mental health solutions to handle life’s challenges, build resilience, and manage stress.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help with care planning.
• Get help managing your money by taking advantage of our many financial well-being resources.

Additional Resources

• Group Accident Continuation Form
• Group Critical Illness Continuation Form
• What to Do Amid a New Diagnosis

We wish you well in your future endeavors. Here’s what you need to know to transition and/or terminate your Exelixis benefits.

Note: Cancellation of medical, dental, and vision coverage is effective as of the last day of the month in which your last day of work occurs. For all other benefits, cancellation is generally effective as of your last day of work.

Medical, Dental, and Vision

You have 60 days from when your coverage with Exelixis ends to enroll in COBRA. A COBRA packet will be mailed to your home address as it’s listed in Workday. The enrollment choices that you made for the current fiscal year will determine the type of COBRA coverage for which you (and your dependents) will be eligible. You pay for COBRA coverage on a monthly basis.

You may want to consider buying coverage through the health insurance marketplace. You could qualify for lower costs on your monthly premiums and lower out-of-pocket costs.

Flexible Spending Accounts

You may be eligible to continue your Health Care Flexible Spending Account (FSA) benefits under COBRA through the end of the fiscal year. You can’t incur Health Care FSA costs after your last day of employment unless you enroll in COBRA. A COBRA packet will be mailed to your home address as it’s listed in Workday.

Your Dependent Care FSA will stop accruing money on your last day of employment. You can continue to submit claims for expenses that occurred prior to your last day of work through the end of the FSA grace period (March 31 of the following calendar year). After that date, you’ll lose whatever remains in the account.

Life and Accident Insurance

Your basic and voluntary life insurance and accidental death and dismemberment (AD&D) insurance ends on your last day of work. You’ll have the option of converting all of these plans, except the voluntary AD&D plan, to an individual plan, subject to certain conditions. You’ll receive conversion information directly from Prudential.

Voluntary Accident and Critical Illness Insurance

If you’d like to continue your voluntary accident and/or critical illness insurance coverage beyond your employment at Exelixis, fill out and return to Prudential the continuation forms (included in the Additional Resources below) within 30 days of your last day of work.

You May Also Want To

• Find support from our mental health solutions to handle life’s challenges, build resilience, and manage stress. These benefits end as of your last day of work.
• Explore the full range of Exelixis family support benefits, including Wellthy’s family care coordination services, which can help you navigate your medical care options and COBRA. These benefits end as of your last day of work.
• Get help managing your money by taking advantage of our many financial well-being resources, like the Northstar Financial Wellness Platform, which ends 90 days after your last day of work. To learn more, review the Personalized Financial Advice for Departing Employees doc in the Additional Resources below.

Additional Resources

• Departing Employees FAQ
• Group Accident Continuation Form
• Group Critical Illness Continuation Form
• Know Your Options About Your 401(k)
• Personalized Financial Advice for Departing Employees